Writing Well in The Workplace – A Lost Art?
IMHO, one of the side effects of the cacophony email we all troll through every day, is that we have lost some skill in writing well in the workplace.
Recently, I was in the midst of writing a company-wide email. As I was editing, I peered over to something I keep posted near my desk. This list of tips always helps keep my written communication at the office in check and helps ensure I’m writing clearly and as concise as possible. I thought I would share.
I would enjoy hearing your thoughts.
Outline for Management Communication
- This (recommends, analyzes, answers etc): All communication should start by telling the reader what you are doing and why they should read it. Add a 3-5 sentence executive summary. Finish with who concurs with your work.
- Background: Short, direct summary of the salient info that the reader needs to understand your proposed action or summary.
- Summary of Analysis or Recommendation: The meat of the document and what the reader needs to understand or what you want them to do.
- Basis or Rationale: Why you believe what you do. Keep to a maximum of three. Anything after that the reader will not retain. Rank in priority order
- Rejected Alternate Solution: Optional. Should be used when making a reco and is your second best choice. Use when you know the reader wants to look at a certain area but you decide it is not the best course of action.
- Next steps: What you propose to do, by when and by whom. Use numbers if you want to sequence. Use bullets if no particular order is necessary
- Close and cc: your signature and copy any appropriate parties.
Hotel California
“Last thing I remember, I was
Running for the door
I had to find the passage back
To the place I was before
’relax,’ said the night man,
We are programmed to receive.
You can checkout any time you like,
But you can never leave!”
– Hotel California, The Eagles
I came down to Big Sur this week for a bit of a getaway. I love it down here and I have really tried to disconnect a bit and have barely checked email. Admittedly, I have done a bit of FourSquare check-ins 🙂
A stretch of Rt. 1 North of Big Sur slide into the ocean last week, so getting here took extra time since the only way into Big Sur was from the South. This morning there was a slide to the South – so now I’m stuck in Big Sur until CalTrans clears the road. Gulp. I guess there are worse places to be stuck.
Idyllic Rt. 1
The Rt.1 everyone is dealing with this week. It’s a looong way down!
The iPad2 Cover – Smart. Innovative. Revenue and Margin King!
Ever since my parents bought my first computer – an Apple IIe, I’ve been an Apple Fan. Sure they have made their mistakes along the way and I’ve owned (and still own) Windows based computers. I love great design and one thing Apple has always done is great design, even the boxes their computers are packed in are smart, well thought out and have excellent UX.
When Apple lunched the iPad2, I was immediately taken by the cover – more so then with the iPad2. The iPad2 had the features I expected but the cover surprised everyone and I have yet to met a person that doesn’t love the design and ingenuity. Aside from the great design, my quick follow on thoughts are this:
- I want one
- They just captured the lost revenue on iPad2 accessories
- Everyone will buy one vs. the other third party covers – since only Apple’s will have magnet
- BIG REVENUE and BIGGER MARGINS
- Second quarter will blow past Wall St. expectations
If you have ever walked into an Apple store, I’m sure you have spent time at the accessories wall. Apple has certainly created a great business for a lot of accessory companies over the past years and they have always had some great accessories. I had an Apple joystick at one point (I was great at Karateka). Apple’s Magsafe power cords are a great example of smart design and great margin accessory products, for which Apple holds the patent and does not license the technology. Not many people buy multiple power adapters. I bet people will buy multiple covers. But even if consumers only buy one iPad2 cover, Apple still wins since it’s one more cover sale they were not getting with the last device release.
I’m not the only one that is thinking this way about the sheer brilliance of the iPad2 cover [revenue] strategy. I follow Asymco “curated marketing intelligence”. This past week Horace Dediu’s (@asymco) acticle, The Billion Dollar Smart Cover nailed it. Although I think his estimate of only 60% of iPad2 buyers getting the cover is conservative. I bet that Apple reports 85%.
Whatever the percentage, I really like the continued smart design that Apple keeps cranking out. Call me a fanboy if you want but all I can say is show me another device or media company that innovates and has the margins of the kids down in Cupertino.
Olympic Medal Count Methodology

The other day I was looking at Yahoo! and Google front pages to compare what they are doing with their logos for the Summer Olympics in Beijing. Hats off to Google for starting this trend that all the portals are now doing. I happen to think that Yahoo!’s Olympic landing page is the best overall.
Of the three sites (NBC, Google, Yahoo!) I’ve been checking and comparing on a regular basis, Google is the only US portal that has China listed first in the medal standings. The US has more overall medals but Google is listing China at the top of their list. IMHO this medal count methodology would seem to fit well with Google’s “all or nothing” approach to things in the Google centric world of all or nothing. What do you think? Granted their source for the medal count is the Beijing Summer Olympics website – built and hosted in China by the Beijing Olympic Committee which I’m sure has no bias to the Chinese team. Perhaps their medal count methodology is from the same school that determines age for the Chinese women gymnasts.












